Administrative Assistant-Finance - County of Dodge, WI - Juneau, WI

Administrative Assistant-Finance - County of Dodge, WI - Juneau, WI -

Beneath the overall course of the Finance Director and/or Assistant Finance Director, prepares County payrolls/accounts payables and associated data and studies. Supplies clerical duties for the Finance Director and/or Assistant Finance Director, Finance Division, County Administrator and County Board Committees and Commissions.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Accounts Payable

Maintains pc provider report system.

Critiques and audits accounts payable vouchered claims, bought items and providers.

Processes accounts payable verify funds together with credit score/debit card purchases.

Critiques accounts payable claims with Audit Committee.

With the steerage of the Senior Accountant, maintains county common fastened asset system, affecting basic ledger entries. Processes and distribute associated reviews together with danger management evaluation.

Processes judgment receivables.

Prepares and processes state and county tax apportionment sheets and varieties.

Maintains numerous monetary schedules for yr finish basic ledger account closing and for unbiased auditor schedules.

Assists in Type 1099 misc. processing and reporting.

Information departmental archive paperwork.

Maintains, scans and archives departmental paperwork associated to AP and journal entries.

Coordinate digital funds.

Accounts Receivable

Performs AR features together with: creating buyer mast file, invoicing, processing receipts and reconciling accounts.

Coordinate collections for all Common fund departments.

Consider overdue accounts.

Reply to inquiries from each most of the people, distributors, and county departments.

Create and course of month-to-month statements.

Annual Finances

Collaborate with County Departments to enter the budgetary particulars within the monetary software program.

Help with the completion of the Price range E-book.

Different

Within the absence of the Payroll Coordinator, is liable for payroll as outlined within the Payroll Coordinator job description.

Data/enters monetary and appropriation journal entries and scan paperwork.

Maintains spreadsheets to help monetary system journal entries, statistical and analytical studies.

Prepares bank account and monetary account evaluation and reconciliation.

Processes and reconciles inmate courtroom prices.

Maintains workplace provides stock and orders as wanted.

Supplies worker earnings for oblique value allocation plan with county auditor.

Prepares annual county board assembly and compensation reviews.

Drafts correspondence and gathers info for Finance Division and different departments as assigned.

Assists County Administrator with clerical duties as assigned.

Maintains Finance Division web site.

Arrange and schedule Shred-It Providers for numerous departments.

Course of and distribute buy orders.

Checks and implements updates/upgrades and the continued schooling of customers of the county monetary system modules. Additionally troubleshoots pc software program issues and assists Info Know-how Division with decision.

Common attendance and punctuality required.

Performs associated duties as could also be required or assigned.

Minimal Necessities

KNOWLEDGE, SKILLS, AND ABILITIES

Appreciable information of bookkeeping rules, procedures, and trendy workplace strategies and practices.

Capability to precisely function pc, printers, and different associated gear.

Capability to do mathematical calculations for correct document maintaining and preparation of studies.

Capacity to persistently apply payroll and division insurance policies, procedures, and union contracts.

Capacity to know and successfully perform directions.

Capability to take care of confidentiality.

Capacity to speak successfully, establishing/sustaining public and dealing relationships, and reply inquiries with tact and courtesy.

Potential to work independently and with out direct supervision.

Potential to work holidays and weekends as wanted.

EDUCATION AND EXPERIENCE

Affiliate Diploma in Accounting, Finance or associated area and (three) years of computerized accounting and payroll expertise. Equal mixture of schooling and expertise which supplies essential information, expertise, and skills could also be thought-about.

WORKING CONDITIONS

Regular workplace setting.

PHYSICAL DEMANDS

The County of Dodge is an Equal Alternative Employer. In compliance with the People with Disabilities Act, the County will present affordable lodging to certified people with disabilities and encourages each potential and present staff to debate potential lodging with the employer.

• APPLICATION REVIEW BEGINS 11/9/2016*

POSITION OPEN UNTIL FILLED

Pending approval of Human Assets Committee on 11/7/2016

SUBMIT YOUR CV HERE

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