Detailed Description
ESSENTIAL:
Solutions and screens telephone calls and incoming correspondence and supplies telephone protection for different administrative personnel as wanted.
Coordinates the take a look at and return course of for audio-visible gear; and coordinates stock and re-ordering of FasTracks Group enterprise playing cards, letterhead, envelopes, and different FasTracks gadgets.
Processes and submits expense studies for the Senior Supervisor, Public Relations & Info; prepares examine requests, buy requisitions, blanket buy orders, journey authorization paperwork and journey preparations; researches and compares value estimates on supplies and providers.
Coordinates particular tasks, occasions and actions for inner employees and assists with preparations for FasTracks particular occasions, actions and conferences.
Schedules and coordinates group shows and excursions and develops PowerPoint shows.
Coordinates and maintains social media calendar along side marketing and customer support employees.
Coordinates and maintains metrics designed to measure efficacy of Public Info packages.
OTHER:
All job-associated duties as assigned.
Job Necessities
An Affiliate diploma or equal enterprise/secretarial faculty coaching most popular.
A minimal of 5 years of progressively accountable administrative help expertise, together with coordination with management-level personnel.
Proficient with Microsoft Workplace Suite.
Proficient with social media platforms together with Fb, Twitter, Instagram, Periscope, YouTube and others as wanted.
Potential to speak successfully, orally and in writing.
Means to make use of sound judgment and keep confidentiality.
Potential to handle time and workload successfully which incorporates planning, organizing, and prioritizing with consideration to particulars.
OR
An equal mixture of schooling, expertise, information, expertise, talents.
WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS
The work surroundings and bodily calls for described listed here are consultant of these required by an worker to carry out the important features of this job with or with out affordable lodging.
Whereas performing the duties of this job, the worker is incessantly required to take a seat and speak or hear. The worker is sometimes required to face; stroll; use palms to finger, deal with, or really feel and attain with palms and arms. The worker should sometimes carry and/or transfer as much as 25 kilos. Particular imaginative and prescient talents required by this job embrace shut imaginative and prescient, distance imaginative and prescient and shade imaginative and prescient.
The work setting is a typical workplace setting with minimal publicity to extreme noise or opposed environmental points.
CORE COMPETENCIES
COMMUNICATION: clear and concise verbal and written communication, well mannered and respectful of others, verifies understanding
CUSTOMER SERVICE ORIENTATION: treats all clients as #1 precedence, views all employees as inner clients, assists clients with out prompting, acts professional-actively on behalf of the client, focuses on buyer satisfaction
WORKLOAD MANAGEMENT: prioritizes duties and requests for help, well timed completion assembly deadlines, element oriented
ETHICS AND INTEGRITY: perceived equity; tolerance; honesty; constant in software of insurance policies and procedures.
JOB SPECIFIC COMPETENCIES
INFORMATION SEEKING: gathers info and differentiates crucial from non-important info; identifies key sources; systematically obtains info by means of analysis
ACTION ORIENTATION: persists and finishes tasks regardless of obstacles, or redirects when mandatory; takes motion and addresses alternatives with little supervision; takes additional steps to stop errors or create alternatives
TEAMWORK: respects all members; solicits different’s opinions; helps and complies with group selections; shares helpful info
CAREER MAP
Based mostly on job efficiency, expertise, schooling and place availability the subsequent step on the profession map for this place could also be: Senior Administrative Assistant.
Further Particulars
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