Business Administration Manager - New Earth Organization - Culver City, CA

Business Administration Manager - New Earth Organization - Culver City, CA -

Place title
Business Administration Manager

Reporting to
Government Vice President

Place abstract
The Business Administration Manager (BAM) is liable for offering full administrative help and knowledge management to a quickly rising Los Angeles space non-revenue that works with system-concerned youth. The general duty is to help the finances, administrative and programming wants throughout all packages and providers the group provides each onsite and offsite. We work with roughly 150 youth at our middle in Culver Metropolis after which one other 700 youth per week throughout probation camps and group houses all through Los Angeles and Orange County. This place will report on to the EVP/Co-Founder and can work instantly and collaboratively with program managers, administrators, academics and programming employees to insure the operational and monetary sustainability of the group throughout all channels of enterprise. We’re on the lookout for somebody with a robust administrative, monetary, and communications background and expertise with youth improvement packages. The BAM will keep all group knowledge and data throughout all organizational database platforms in addition to carry out Registrar duties for our onsite Constitution Faculty. This can embrace sustaining and managing program participant schooling data, together with: enrollment and disenrollment, assessments, transcripts, attendance, and course completion. The BAM will course of scholar enrollments in compliance with state public faculty necessities and can set up and keep arduous-copy information and knowledge data of transcript requests and receipt and transcript analysis and entry to knowledge and file data. The BAM will even reply to participant inquiries with regard to transcript info, present administrative help to schooling employees, and work together with constitution faculty companion directors to make sure knowledge and arduous copy scholar data meet compliance necessities. As well as, the BAM will even help the EVP and accountants in compiling and inputting monetary knowledge, processing payroll and managing accounts payables/receivables.

Duties and obligations

• Create and keep scholar information (arduous copy, PowerSchool and different database platforms)


• Develop and keep data of scholar achievement together with: Scholar Achievement Plans, Evaluation outcomes, Report Playing cards, and Commencement Packets


• Handle, replace, and keep every day attendance monitoring techniques and supply weekly attendance studies to the Government Vice President


• Replace and keep scholar enrollment and disenrollment utilizing the PowerSchool database.


• Keep constructive relationships with Regional Faculty Districts and different instructional establishments so as to safe well timed acquisition of scholar data


• Help with commencement and different program particular occasions


• Keep and guarantee discretion and confidentiality of member info


• Enter program participant enrollment, attendance, credit score monitoring, and educational standing knowledge into on-line instructional databases, together with PowerSchool and PowerTeacher


• Keep and replace all databases, frequently evaluation and edit knowledge for all entry, exit, and reassignments info


• Present Database coaching, course of and protocol to all employees on a recurring foundation


• Interface with off-website companions the place New Earth offers programming


• Keep up-to-date instructor, teacher and programmatic schedules


• Keep all inter-workplace and public communication platforms for the group together with social media and e mail outreach


• Keep administrative employees by recruiting, choosing, orienting, and coaching staff; sustaining a protected and safe work setting; creating private progress alternatives.


• Oversee Junior Admin assistant and different scholar interns. Establishes insurance policies, procedures, and work schedules.


• Offers provides by figuring out wants for the middle which incorporates reception, lecture rooms, widespread areas, copy room, and kitchen;


• Supplies communication methods by figuring out wants; evaluating choices; sustaining gear;


• Purchases wanted supplies and provides by acquiring necessities; negotiating worth, high quality, and supply;


• Completes particular tasks by organizing and coordinating info and necessities; planning, arranging, and assembly schedules; monitoring outcomes.


• Interfaces with program group to take care of offsite teacher schedules; facilitates teacher verify-ins and conducts verify-ins with offsite stakeholders


• Supplies historic reference by creating and using submitting and retrieval techniques.


• Improves program and repair high quality by devising new purposes; updating procedures; evaluating system outcomes with customers.


• Achieves monetary goals by anticipating necessities; submitting info for finances preparation; scheduling expenditures; monitoring prices; analyzing variances.


• Works with finance staff to enter monetary knowledge, helps with invoicing, accounts payable and receivables and different monetary duties as assigned


• Maintains continuity amongst company, division, and native work groups by documenting and speaking actions, irregularities, and persevering with wants.


• Maintains skilled and technical information by attending instructional workshops; benchmarking skilled requirements; reviewing skilled publications; establishing private networks.


• Contributes to staff effort by engaging in associated outcomes as wanted.


• Communicates and work intently with the Lead Instructor and/or Website Director to adjust to all relevant federal, state, and faculty schooling requirements


• Keep skilled, open channels of communication with each College students and Employees


• Act as a task mannequin to different Employees and College students


• Guarantee insurance policies and procedures of are strictly adhered to


• Administer applicable protocols, procedures, and all companywide handbooks


• Present direct administrative and scheduling help to the Government group as wanted


• Maintains calendars for all departments and the Government Workforce


• Different administrative and monetary duties as assigned by Government Vice President

Qualifications

• 7+ years of administrative or finance-related work expertise


• Bachelor’s Diploma in Business, Administration or Finance or associated subject required


• Expertise working in an academic setting or comparable subject or job most popular


• Superior degree of pc literacy and expertise utilizing Microsoft Workplace Suite (particularly Excel) and faculty-based mostly or different digital database techniques


• Wonderful verbal and written communication expertise


• Wonderful drawback-fixing and constructive interpersonal expertise


• Understanding of working with and sustaining confidential info


• Extremely organized and has the capability to take care of giant quantities of documentation and information


• Has the power to multi-process and maintains grace beneath strain


• Adheres to deadlines, timelines, course of, protocol and directives


• Group participant and collaborative, important-thinker – can work nicely alone or with a group


• Capability to satisfy deadlines and handle a number of duties concurrently


• Capability to drawback-clear up and is extraordinarily answer-minded


• Capacity to take path at a number of ranges with a excessive degree of integrity and comply with-via


• Earlier expertise working with younger adults in a social service or instructional setting most popular


• Finance or HR background a PLUS

Wage is commensurate with expertise and expertise. We provide a aggressive advantages package deal together with medical, dental, imaginative and prescient, paid holidays, paid sick days and paid trip.

Solely candidates who meet the standards shall be thought-about. Please ship resume together with cowl letter together with wage historical past. No telephone calls please.

About New Earth

Our mission is to offer mentor-based mostly arts, instructional, and vocational packages that empower juvenile justice system concerned youth ages 13-25 to rework their lives, transfer towards constructive, more healthy life decisions, and realized their full potential as contributing members of our group. We provide packages in juvenile probation amenities in Los Angeles in addition to transitional packages publish launch. We’re dedicated to considerably decreasing the mass youth re-incarceration fee in Los Angeles. New Earth is a non-revenue 501 (c)(three) group. www.newearthlife.org

Job Sort: Full-time

Required expertise:

• Years of administrative or finance-related work: 7 years

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