Division: Schooling Division
Title: Public Programs Associate
Studies To: Group and Institutional Relations Supervisor
Job Description
Job Abstract
The Public Programs Associate assists the Schooling and Improvement Departments of Philadelphia FIGHT to execute and fund excessive-high quality, excessive-visibility HIV/AIDS-particular and complete public schooling programming by offering help for AIDS Schooling Month (AEM) in addition to ongoing fundraising initiatives. Within the months main as much as AIDS Schooling Month every June, this place serves a key position in managing all AEM occasions, creating workshops for conferences, and supporting group partnerships. Moreover, this place helps FIGHT fundraising and communications efforts by offering help in creating marketing supplies and grant purposes, sustaining FIGHT web sites, and managing logistics for Improvement and Schooling division occasions outdoors of AEM. This place falls inside the Schooling Division, however works intently with the Improvement and Administration departments, and works with all FIGHT departments on AEM occasions.
Workflow for this place is damaged into two distinct reporting durations. This place is venture-devoted for AEM throughout January via June, and works on all different tasks between July and December.
AIDS Schooling Month Duties (December – June)
Attend all common committee conferences for the interior employees planning committee in addition to group Prevention Summit, Jail Summit, Cookout, and Hip Hop for Philly occasion planning committees, and report minutes and keep signal-in sheets
Handle onsite logistics for all AEM occasions, together with HIV testing occasions, e.g. occasion setup, breakdown and registration
Handle distribution of all AEM supplies, together with printed supplies, branded collateral (e.g. luggage, pens, and t-shirts), and all program provides
Help in researching and creating workshops for AEM conferences and packages with particular consideration to the HIV Prevention and Outreach Summit and the Jail Healthcare and Reentry Summit.
Help committees in figuring out applicable audio system and moderators and in creating moderator questions or panel speaking factors
Keep contact with audio system, exhibitors, and invited visitors on the course of occasion chair/employees and keep speaker, exhibitor, and occasion invitee databases
Ship speaker affirmation letters and talk logistics with presenters, exhibitors, and invited visitors
Help in coordinating with the Philadelphia Jail System and people who are incarcerated to develop workshops for the Jail Summit
Guarantee workshop and convention evaluations are disseminated and returned, and analyze the outcomes of those evaluations in a well timed method
Keep and report on all knowledge collected associated to AIDS Schooling Months occasion attendance and evaluations
Recruit, handle, and place AEM group volunteers, and keep communication with AEM volunteers prematurely of all related occasions
Help in planning and managing the AEM Planning Kickoff Assembly, together with calling planning companions prematurely of this occasion to ask them to take part in AEM actions
Different AIDS Schooling Month duties as assigned
Plan further actions and programming outdoors of workshops for conferences, together with vendor tables, artwork shows, film screenings, and so forth.
Coordinate persevering with schooling models (CEUs) for conferences, and make sure that all attendees looking for CEUs obtain applicable documentation
Different Improvement and Schooling Programs (July – December)
Authorities and Basis Grant Purposes
Help with grant purposes for governmental and institutional funders
Help in creating basic and program-particular boilerplate for FIGHT packages
Repeatedly combination and synthesize inhabitants demographic and well being knowledge from the Census Bureau in addition to quite a lot of different databases to be used in grants and publications
Help in importing grant supplies and troubleshooting points with grant submissions
Work with the Group and Institutional Relations Supervisor to make sure that all attachments and addenda for grants is collected nicely prematurely of submission deadlines, and that each one grant supplies meet relevant directions and necessities
Make sure that all grant data are organized and precisely processed
Different Fundraising and Occasions Help
Help the Improvement and Schooling Departments in coordinating occasion logistics, e.g. day-of-occasion help and occasion registration
Help in managing Philadelphia FIGHT’s Raiser’s Edge donor database
Help in creating and modifying fundraising and communications supplies
Help donor stewardship providers offered by Philadelphia FIGHT, e.g. presents processing and thank-you letters
Help in sustaining the Philadelphia FIGHT fundamental web site, in addition to particular person FIGHT program web sites (e.g. the AEM, TEACH, and Y-HEP web site)
Different Schooling Division Help
Help in compiling knowledge for the Larger Philadelphia AIDS Useful resource Information
Sometimes help with AIDS Library every day operations, e.g. staffing the knowledge desk and fulfilling patron requests
Help with different Schooling Division tasks, as assigned
Qualifications
Minimal Necessities
Bachelor’s diploma in public well being, social sciences, or associated subject, or three years’ expertise in program improvement, fundraising, group organizing, or occasion planning
Expertise working in social providers, ideally within the HIV/AIDS subject
Delicate to racial, cultural, financial, gender, and sexual orientation variations
Expertise working with databases most popular
Extremely proficient in Microsoft Workplace, notably Excel, and important workplace pc purposes.
Demonstrated expertise working with excessive-danger populations; wonderful communications, interpersonal, and collaborative expertise; have to be self-motivated, organized, and capable of work properly underneath strain with tight deadlines; familiarity with Adobe merchandise or different design software program fascinating; should be capable of work nights and weekends in Might and June.
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